This website is published by Otico Software B.V. and is intended to provide commercial and general information. The material included on this website does not constitute legal or other professional services. The provision of information on this website also does not constitute a client relationship.
Otico Software B.V. is not responsible for the content of any external website that links to www.otico-software.com. A link to this website may only be established with the prior written permission of the management of Otico Software B.V.
All material on this website is protected by the copyright laws of the Netherlands and other relevant countries where this website is available and may only be reproduced, distributed, transmitted, displayed, published or broadcast to the extent permitted by law or with the prior written permission of Otico Software B.V. This applies to text, visuals, trade names, trademarks, photos and all other materials.
Otico Software B.V. can be contacted at firstname.lastname@example.org.
The Dutch Chamber of Commerce (Kamer van Koophandel) registration number for Otico Software B.V. is 61053732.
All software licenses are subject to our general terms and conditions, which are deposited with the Dutch Chamber of Commerce and available upon request.
All rights reserved.
This Policy describes how Otico Software (henceforth “Otico”, “Firm”, “We”, “Us”, or “Our”) collects, uses and shares personal information that you provide to us and the personal information we collect in the course of operating our business and our website.
In this Policy, when we refer to Otico we mean Otico Software BV.
This policy is effective as from 25thMay 2018, however, we may revise this Policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are binding on you.
Personal information or data is any information that can be used to identify you or that we can link to you and which we have in our possession or control.
Legitimate Interest means the interest of our business in conducting and managing our affairs to enable us to provide transfer pricing services. Legitimate business purposes may include some or all of the following:
Where the processing of information enables us to enhance, modify, personalise or otherwise improve our services or communications for the benefit of our clients;
Whenever we process data for the purposes of our legitimate business purposes we will ensure that we always keep your Personal Data rights in high regard and take account of these rights and balance our legitimate business rights against your personal data rights.
Sources of data
We may collect and process personal information from the following sources:
a) Information that you provide
We will process personal information that you provide to us, including when you email us or contact us through various channels as follows:
Signing up via our website: when you sign up for newsletters, webinars, events or respond to our direct communications, the personal information you provide may include your full name, title, employer and employment position, telephone number, email address and content, date and time of your email correspondence and other information about your employer or your business.
Software licensing to clients: if you are a client of Otico you will provide us with personal information when you or the company you represent becomes a client. If you are not a client we may collect or receive your personal information because you are involved with a client (e.g. you are an advisor who wishes to gain access to a software solution the Otico has licensed to your client and the client has give us permission to grant you such access). This may include identity data, contact data, financial data etc.
Recruitment: when you apply for a position with us you may provide us with your full name, date of birth, nationality, education and qualification details, your gender, your CV, photograph, passport details, marital status, home address and home telephone number, mobile telephone number and other details set out in your application.
b) Information that we collect
We may also collect information about when you use our services or when we otherwise interact or correspond with you. We use various technologies to collect and store information when you visit our websites. We may, for example, collect information about the type of device you use to access the websites, your IP address and your geographic location, the operating system and version, your browser type, the content you view and features you access on our websites, the web pages and the search terms you enter on our websites.
c) Information we obtain from 3rd parties
If you apply for a position with us we may collect personal information relating to past employment, qualifications and education, opinions from third parties about you, past employment history and other details about you, which will be provided to us by a third party that provides background screening services to us.
We might also receive information from third parties such as your employer, other parties relevant to the software we license to you. That information could include your name, contact details, employment details and other information relevant to the software that we are providing to our client.
How we use this information
We may do the following with your personal information:
Also, we may collate, process and share any statistics based on an aggregation of information held by us provided that any individual is not identified from the resulting analysis and the collation, processing and dissemination of such information is permitted by law.
Ground for use
We rely on the following grounds to process your personal information, namely:
Consent - we may need your consent to use your personal information. You can withdraw your consent by contacting us (see below).
Performance of a contract - we may need to collect and use your personal information to enter into a contract with you or to perform our obligations under a contract with you.
Legitimate interest - we may use your personal information for our legitimate interests, some examples of which are given above.
Compliance with law or regulation - we may use your personal information as necessary to comply with applicable laws, regulations and other rules.
How long we hold your personal information for will vary and will depend on:
We will ensure that the personal information that we hold is subject to appropriate security measures and access restrictions.
We may share personal information with others who work with us (e.g. sales agents in locations outside of Europe). As a result, your personal information may be transferred to locations outside Europe as well as within it for the purposes described above.
We may also share your personal information outside the Firm. This may include:
Third-party agents, suppliers or contractors, bound by obligations of confidentiality, in connection with the processing of your personal information for the purposes described in this Policy. This may include, but is not limited to, IT and communications service providers.
You have a number of legal rights in relation to the personal information that we hold about you and you can exercise your rights by contacting us using the details set out below.
These rights include:
If you would like further information on the collection, use, disclosure, transfer or processing of your personal information or the exercise of any of the rights listed above, please contact us. You can do this by writing to us at: